Industries · Interior design studios
Beautiful rooms.Approved samples.Invoices that match.
We build studio platforms that connect enquiries, fee proposals, design stages, client approvals, FF&E schedules, supplier orders, site delivery and invoicing — so designers, project managers and finance work from the same project, the same selections and the same budget.
- Enquiries & proposals
- Design stages
- Client approvals
- FF&E schedules
- Supplier orders
- Site & installation
- Fees & invoicing
- Client portal
01Where studios lose the thread
The design is clear. The paper trail isn't.
Most studios run on talent, a shared drive and a lot of WhatsApp. It works until three projects hit procurement at once and nobody can say which version the client approved.
01Client approvals are scattered across WhatsApp, email and meetings
What happens
Mood boards, layouts and material selections are sent as PDFs and images; the client replies with a voice note, a thumbs-up or a comment in a meeting.
What it costs
Arguments months later about what was approved, rework when the wrong revision reaches site, and fees lost to changes that were never recorded as changes.
With one system
Each drawing, board and selection is shared from the project with a version number, and the client approves or comments on it there — every decision dated and kept.
02FF&E schedules live in a spreadsheet that procurement can't trust
What happens
The designer's item list, the client's budget, supplier quotes and order status are kept in different versions of the same Excel file.
What it costs
Items ordered from an old revision, budgets that drift without anyone noticing, and the client surprised by the final number.
With one system
One FF&E schedule per project — item, room, specification, supplier, quote, client price, approval and order status — that the design, procurement and finance teams all work from.
03Supplier orders and lead times are chased by phone
What happens
Purchase orders go out by email; deposits, production dates, shipping and delivery are followed up by calling each supplier.
What it costs
Installation days booked before the sofa has left the factory, a site team waiting for a delivery, and a handover date that keeps moving.
With one system
Every order tracks deposit, production, shipping and delivery dates against the installation plan, with late items flagged while there's still time to act.
04Fees, stage payments and variations are tracked by memory
What happens
Design fees by stage, procurement mark-ups, client deposits and change requests are tracked by the principal or the accountant in separate files.
What it costs
Stages delivered but not invoiced, extra design rounds done for free, and cash flow that only becomes clear at month end.
With one system
Fee stages, procurement margins, deposits and approved changes sit on the project, so each invoice is prepared when its stage or delivery is complete.
05Site snags and installation teams are coordinated in group chats
What happens
Contractors, joiners, installers and the site designer share a WhatsApp group; snags are photos in the chat and nobody owns the list.
What it costs
Snags that never close, installers sent to site on the wrong day, and a client walk-through that turns into a complaint list.
With one system
Site visits, installation schedules and snag lists with photos, owners and due dates, so the handover walk-through is a formality rather than a surprise.
02Studio platform preview
What your studio system could look like.
From the first enquiry to the final styling day — switch between the views your designers, project managers and finance team would use. Every screen is designed around your studio in discovery.
Illustrative interface with sample data — projects, clients and suppliers are invented examples.
Illustrative demo · sample dataReady to see your own projects on it?
Build your studio system03Solutions
The parts of a studio system — chosen for your studio.
Every lead qualified and followed up
Enquiries & proposals
Enquiries from Instagram, WhatsApp, referrals and the website in one pipeline, with site visits, fee proposals from your templates and follow-up reminders.
- Source and budget capture
- Site visit booking
- Fee proposals from templates
- Won and lost reasons
Every lead qualified and followed up
Enquiries & proposals
Enquiries from Instagram, WhatsApp, referrals and the website in one pipeline, with site visits, fee proposals from your templates and follow-up reminders.
- Source and budget capture
- Site visit booking
- Fee proposals from templates
- Won and lost reasons
Not every studio needs every module. We scope the ones your operation actually uses, and add the rest when you need them.
04AI inside the system
AI that handles the admin around the creative work.
AI in your studio system works on your own projects, schedules, supplier records and messages. It reads, organises and drafts — your designers and project managers decide.
AI never approves selections, changes client prices, places supplier orders or sends invoices on its own, and it doesn't replace the designer's judgement on design. Client-facing drafts use your studio's tone and are sent by your team, and every suggestion shows the records it used.
- 01
Supplier quote reading
Procurement verifiesA supplier sends a PDF quote for 22 lighting items.Extracts each item, code, finish, price and lead time, matches them to the FF&E schedule and highlights items that differ from the specification for the team to check.
- 02
Lead-time risk
Which items could delay the Villa 18 installation?Compares production and shipping dates with the installation plan and lists the late items, with in-stock alternatives from your product library where available.
- 03
Client update drafts
Sent after approvalDraft this week's update for the Villa 18 client.Summarises deliveries, installation progress and decisions needed from the project record, in your studio's tone, for the project manager to edit and send.
- 04
Meeting notes to actions
Turn today's client meeting notes into tasks.Separates decisions, change requests and actions, links them to rooms and items, and logs change requests for the principal to confirm whether they're chargeable.
- 05
Plain-language reporting
Which projects are over their FF&E budget?Answers from your schedules and orders with the figures and the items behind them, so the principal can see where budgets are drifting without opening each spreadsheet.
05A day with ORCHESTR
A week before installation, two ways.
- 08:30Approval on the itemThe FF&E item shows the approved fabric, the date and the client's comment — no searching needed.
- 10:00Late items already flaggedTwo late items are flagged against the installation date, with alternatives suggested for the designer.
- 12:30Update ready to sendA client update is drafted from the project record; the project manager adds a photo and sends it.
- 14:00Change logged on siteThe change is logged on the phone with a sketch, sent for the principal to price and the client to approve.
- 16:30One installation scheduleThe installation schedule shows every team, site and delivery, so clashes are visible before they happen.
- 18:00Stage invoice preparedThe completed stage triggered a draft invoice the day the client approved it.
An illustrative day — every system is designed around how your team actually works.
06Integrations
Works with the tools your studio already uses.
Integrations depend on what each provider exposes — we confirm every connection in scoping before committing to it. Names are examples of categories we work with, not partnerships.
- Design files
- Google DriveDropboxSharePoint / OneDrive
- Messaging
- WhatsApp Business APIEmailInstagram enquiries (where available)
- Accounting
- Zoho BooksQuickBooksXero
- Payments
- Card payment gatewaysPayment linksBank transfer tracking
- Calendars
- Google CalendarMicrosoft 365 / Outlook
- Data
- FF&E spreadsheets & exportsExisting CRMsBI tools
07How we build your system
Built around your studio — not a template.
- 01
Understand your business
We learn how the business actually runs — people, tools, hand-offs and where time is lost — before proposing anything. - 02
Map your workflows
Every workflow is mapped end to end: who does what, when, with which information, and what should happen automatically. - 03
Design your system
Screens, records, permissions and integrations are designed around those workflows, and the scope is agreed in writing. - 04
Build and integrate
We build in stages and connect the tools you keep, so your team sees working software early and gives feedback as we go. - 05
Test and launch
We test with real scenarios, migrate the agreed data, set up roles and access, and onboard the team. - 06
Support and improve
After launch we support the system under an agreed arrangement and extend it as the business changes.
08Why it matters
What changes for the studio.
We don't quote savings we haven't measured. In discovery we baseline how your team works today, so improvements can be tracked against your own numbers.
Decisions that stay decided
Every approval is recorded against the version the client actually saw.One FF&E schedule
Design, procurement and finance work from the same items, prices and statuses.Installations that hold their date
Lead times are tracked against the plan, so late items surface while there's time to react.Fees that don't slip
Stages, procurement margins and changes are invoiced when they're earned.Clients who feel looked after
Regular, accurate updates without the principal writing every message.Designers back on design
Less time chasing suppliers and searching chats, more time on the work clients pay for.
09Possible use cases
How different studios could use it.
Examples of what we could build — not completed client projects.
A small team, many decisions
A principal and five designers running villa and apartment projects, moving approvals and FF&E out of WhatsApp and spreadsheets.
Design, procurement and site together
A studio that also manages joinery, contractors and installation, needing procurement, site schedules, snagging and project-level budgets.
Offices, clinics and retail
Commercial projects with landlord and fit-out approvals tracked by status, contractor coordination and stage-based fees.
Large FF&E, many rooms
Hotel and restaurant projects with large, repetitive FF&E schedules, multiple suppliers and installation by floor or area.
FAQs
Interior design questions, answered.
Real estate & property
01Does this replace our design software?
No. You keep designing in the tools you use today. The system holds the project around the design: approvals, FF&E, suppliers, site and money. Drawings and renders can be linked or uploaded from your shared drives.
02Can it handle our FF&E spreadsheets?
Yes. We usually import your current schedules, map your columns and categories, and keep export formats your clients and suppliers are used to — so the schedule looks familiar, but now everyone is working on the same one.
03Can clients approve selections themselves?
Through an optional client portal or a secure link, clients can review boards and items, comment and approve. Every approval is stored with the version and date. You decide what each client sees.
04Do you support procurement mark-ups and trade pricing?
Yes. Each item can carry the trade cost, your mark-up or fee and the client price, with visibility controlled by role, so clients and junior staff only see what you want them to see.
05What about building and fit-out approvals?
The system tracks landlord, community and authority approvals by status, with dates and documents, and reminds your team of the next step. It doesn't connect to those portals; submissions stay with you or your contractor.
06What does the AI actually do?
It reads supplier quotes, flags lead-time risks, drafts client updates, turns meeting notes into actions and answers questions about budgets and progress. Design decisions, prices and orders stay with your team.
07Can we move our existing projects in?
Yes. Live projects can be brought in with their FF&E schedules, suppliers, invoices and key documents. We agree in scoping which projects move and which stay archived.
08Is client and pricing data private?
Access is role-based and enforced on the server. Trade prices, margins and client details are visible only to the roles you choose. Hosting and retention are agreed in scoping.
09How is a studio system priced?
It's quoted after a discovery call, based on the modules, team size, client portal and integrations you need. Hosting and support are agreed separately and in writing.
Start here
Let's mapyour studio.
Tell us how your projects move from concept to handover today. We'll come back with how one system could connect your designers, suppliers, site teams and clients.
- 01We get back to you to arrange a call.
- 02A focused conversation about how your studio runs today.
- 03If there's a fit, a written scope and quote — no obligation.
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