Industries · Construction companies
From the BOQto the final account,nothing off the record.
We build construction platforms that connect tenders, BOQs, site diaries, labour, materials, subcontractors, variations and progress billing — so the site team, quantity surveyors and management are looking at the same project, the same costs and the same claims.
- P-2207G+12 residential · Al FurjanRecovery planLevel 9 slab poured · 6 days behind programmeSuperstructure
- P-2211Warehouse complex · Dubai Industrial CityOn programmeCladding 80 percent · MEP first fixMEP & finishes
- P-2302School extension · SharjahOn programmePiling complete · raft pour next weekSubstructure
- P-2115Villa cluster · 24 units · Abu DhabiHandoverSnagging with consultant · authority inspections bookedTesting & handover
- P-2304Retail fit-out · Business BayMobilisingSite handed over Sunday · hoarding upMobilisation
- Tenders & estimating
- BOQ & cost control
- Site diaries
- Labour & manpower
- Materials & POs
- Subcontractors
- Variations
- Progress billing
01Where projects lose margin
Margins aren't lost on site. They're lost in the paperwork.
Most contractors know how to build. The trouble starts when what happened on site never quite reaches the cost report, the variation register or the next payment application.
01Site diaries are written on paper or in WhatsApp groups
What happens
Foremen record manpower, plant, weather, deliveries and delays in notebooks or chat messages; the project manager pieces together the week on Thursday night.
What it costs
No reliable record when the client disputes a delay, extension-of-time claims built from memory, and productivity nobody can measure.
With one system
A daily site diary on a phone — manpower by trade, plant, deliveries, work done against BOQ items, delays and photos — stored against the project and searchable later.
02Variations are instructed verbally and claimed months later
What happens
The consultant asks for a change on site; the site team does it, and the QS only hears about it when the final account is being prepared.
What it costs
Work done and never paid for, variation claims without supporting instructions, and difficult final-account negotiations.
With one system
Every instruction is logged as a potential variation with the instruction source, photos and quantities — priced by the QS, submitted, and tracked to approval and payment.
03Material requests travel from site to procurement by phone
What happens
Site engineers call or message the store and procurement team; purchase orders are raised in a separate system with no link to the BOQ or budget.
What it costs
Late deliveries that stop work, materials bought over budget, and no clear picture of what has been ordered, delivered or used per project.
With one system
Material requests from site, approved against the project budget, turned into POs, received with delivery notes and allocated to cost codes — one chain from request to cost.
04Subcontractor payments are reconciled by hand every month
What happens
Each subcontractor's payment application is checked against site progress, retention and previous payments in a separate spreadsheet.
What it costs
Overpayments, disputes over retention and back-charges, and a commercial team buried in monthly reconciliations.
With one system
Subcontract packages with their value, measured progress, retention, back-charges and payment history, so each application is checked against the record in minutes.
05Cost reports are built from three systems and are always late
What happens
Budget, committed cost, actual cost and forecast are pulled from accounting, procurement and site spreadsheets into a monthly cost report.
What it costs
Overruns discovered after they've happened, and project and management decisions made on last month's numbers.
With one system
Budget, commitments, actuals and forecast-to-complete by project and cost code, updated as POs, timesheets and invoices are recorded.
06Labour, visas and plant are tracked on separate sheets
What happens
Worker allocation, camp transport, attendance, visa and labour card expiry and plant hire sit with different people.
What it costs
Workers on the wrong site, expired documents found at a site inspection, and hired plant standing idle at full rate.
With one system
One view of manpower and plant by project and day, with attendance from site and document expiry reminders for every worker and machine.
02Construction platform preview
What your contractor system could look like.
From the site diary to the board's cost report — switch between the views your site, commercial and management teams would use. Every screen is designed around your projects in discovery.
- P-2207G+12 residential · Al FurjanRecovery planLevel 9 slab poured · 6 days behind programmeSuperstructure
- P-2211Warehouse complex · Dubai Industrial CityOn programmeCladding 80 percent · MEP first fixMEP & finishes
- P-2302School extension · SharjahOn programmePiling complete · raft pour next weekSubstructure
- P-2115Villa cluster · 24 units · Abu DhabiHandoverSnagging with consultant · authority inspections bookedTesting & handover
- P-2304Retail fit-out · Business BayMobilisingSite handed over Sunday · hoarding upMobilisation
Illustrative interface with sample data — projects, clients and figures are invented examples.
Illustrative demo · sample dataReady to see your own projects on it?
Build your contractor system03Solutions
The parts of a contractor system — chosen for your projects.
Bids built on your own history
Tenders & estimating
Tender register, BOQ pricing with your rates and subcontractor quotes, and a record of won and lost bids — so the next estimate starts from real numbers.
- Tender register and deadlines
- BOQ pricing with rate libraries
- Subcontractor quote comparison
- Win and loss analysis
Bids built on your own history
Tenders & estimating
Tender register, BOQ pricing with your rates and subcontractor quotes, and a record of won and lost bids — so the next estimate starts from real numbers.
- Tender register and deadlines
- BOQ pricing with rate libraries
- Subcontractor quote comparison
- Win and loss analysis
Not every firm needs every module. We scope the ones your operation actually uses, and add the rest when you need them.
04AI inside the system
AI that turns site records into commercial evidence.
AI in your contractor system works on your own diaries, BOQs, costs and correspondence. It reads, summarises, compares and drafts — your engineers, QSs and managers decide.
AI never approves variations, payments, purchase orders or subcontractor applications, and never sends notices or claims on its own. It doesn't make structural, safety or contractual judgements — qualified engineers and commercial staff do. Every suggestion shows the records it used, and each user only sees the projects their role allows.
- 01
Site diary summaries
PM reviewsSummarise what happened on P-2207 last week.A short summary from the daily diaries: manpower by trade, work completed against BOQ items, deliveries, delays with causes and photos — ready for the weekly progress report.
- 02
Delay and claim evidence
Pull together every record about the late rebar deliveries.Collects the related diary entries, delivery notes, emails and photos into a dated timeline that the QS can use to prepare a notice or claim.
- 03
Document reading
QS verifiesA supplier sends a 14-page quotation for MEP materials.Extracts items, quantities, rates and validity, matches them to BOQ lines and highlights differences from the last two quotes for the procurement team to check.
- 04
Variation drafts
Sent after approvalThe consultant emailed a change to the lobby tile specification.Logs it as a potential variation linked to the email, suggests the affected BOQ items and drafts the notice for the QS to price and submit.
- 05
Plain-language reporting
Which projects have the most unbilled approved variations?Answers from your commercial records with the figures and the variations behind them, so directors don't need to ask the QS team for a spreadsheet.
05A day with ORCHESTR
A pour day on site, two ways.
- 05:00Inspection approval on the phoneThe site engineer opens the slab's inspection request on the app, approved by the consultant with comments, before the first truck arrives.
- 07:15Attendance already inAttendance is captured at the gate. The PM sees manpower by trade against the plan and spots the short gang straight away.
- 10:30Instruction logged as a variationThe engineer logs the instruction with photos on the spot; it appears in the QS's variation register as needing a price.
- 13:00Material request against the BOQA material request is raised from site, checked against the budget and turned into a PO within the hour.
- 17:30Diary filed with photosThe day's diary — pour quantities, manpower, plant, weather and delays — is filed with photos against the project.
- 20:00Costs updated tonightConcrete delivered, labour hours and plant time post to the cost codes, and the director sees the updated forecast.
An illustrative day — every system is designed around how your team actually works.
06Integrations
Works with the tools your projects already use.
Integrations depend on what each provider exposes — we confirm every connection in scoping before committing to it. Names are examples of categories we work with, not partnerships.
- Programme & planning
- Primavera P6 (via export)Microsoft Project (via export)
- Accounting & ERP
- SAP Business OneMicrosoft Dynamics 365Oracle NetSuiteZoho Books (via API or export)
- Drawings & documents
- Autodesk Construction Cloud (where available)SharePoint / OneDriveGoogle Drive
- Messaging
- WhatsApp Business APIEmailSMS gateways
- Attendance & HR
- Biometric or card attendance systems (via API or export)Payroll exports
- Data
- Spreadsheets & BOQ filesExisting databasesBI tools
07How we build your system
Built around your firm — not a template.
- 01
Understand your business
We learn how the business actually runs — people, tools, hand-offs and where time is lost — before proposing anything. - 02
Map your workflows
Every workflow is mapped end to end: who does what, when, with which information, and what should happen automatically. - 03
Design your system
Screens, records, permissions and integrations are designed around those workflows, and the scope is agreed in writing. - 04
Build and integrate
We build in stages and connect the tools you keep, so your team sees working software early and gives feedback as we go. - 05
Test and launch
We test with real scenarios, migrate the agreed data, set up roles and access, and onboard the team. - 06
Support and improve
After launch we support the system under an agreed arrangement and extend it as the business changes.
08Why it matters
What changes for the contractor.
We don't quote savings we haven't measured. In discovery we baseline how your team works today, so improvements can be tracked against your own numbers.
A site record you can rely on
Daily diaries with manpower, delays and photos, stored against the project and easy to find later.Variations that get paid
Instructions are logged when they're given and tracked through to billing.Costs seen in time to act
Commitments and actuals post as they happen, so overruns show up while there's still room to recover.Calmer payment applications
IPAs and subcontractor checks are built from measured progress instead of reconciled by hand.Procurement that follows the BOQ
Material requests are checked against the budget before money is committed.One view across every project
Directors see progress, cost, margin and commercial exposure across the portfolio.
09Possible use cases
How different contractors could use it.
Examples of what we could build — not completed client projects.
Several sites, one commercial picture
Eight to twelve live projects across Dubai and Sharjah, with site diaries, variations, procurement and cost reports that finally agree with each other.
Fast projects, tight margins
Short-programme commercial and retail fit-outs where procurement, subcontractors and variations move weekly and need tight control.
Packages and payment applications
An MEP company working under several main contractors, tracking manpower, materials, progress and payment applications per package.
Many small units, many crews
Villa clusters or utility works with repeat units, crew allocation across sites, plant hire and progress measured unit by unit.
FAQs
Construction questions, answered.
Real estate & property
01We already have an accounting system or ERP. Does this replace it?
Usually not. Your ERP stays the ledger for invoices, payments and payroll. We build the project, site and commercial workflows it doesn't handle well and sync POs, invoices and cost postings with it through its API or scheduled exports.
02Does it work with Primavera or MS Project?
We can import programme exports to track milestones and progress against them, and show delays recorded in site diaries alongside the programme. Scheduling itself stays in your planning tool.
03Will foremen actually use a mobile app?
It's designed for that: short forms, photos, voice-to-text where helpful, and the languages your site teams use. We design diaries and checklists with your site managers and keep the daily effort to a few minutes.
04Can it connect to authority or permit portals?
No. We don't claim direct connections to government or authority systems. The platform records each permit, NOC and inspection with its status, dates and documents, and reminds your team of upcoming steps; submissions stay with your team.
05How are subcontractors handled?
Each subcontract package has its scope, value, retention and payment history. Subcontractors can optionally get a limited portal to submit applications, documents and progress for their own packages only.
06Can we migrate projects that are already running?
Yes. We usually bring live projects across with their BOQs, budgets, commitments, variations and payment history from spreadsheets and ERP exports, and agree a cut-off date so the numbers reconcile.
07What does the AI actually do?
It summarises site diaries, pulls together evidence for delays, reads supplier quotations, drafts variation notices and answers management questions from your data. It doesn't approve anything or make engineering or contractual decisions.
08Who can see commercial data?
Access is role-based and enforced on the server. Site teams see what they need for their project, commercial teams see costs and margins, and subcontractors see only their packages. Hosting and retention are agreed in scoping.
09How is a contractor system priced?
It's quoted after a discovery session, based on the modules, number of live projects and users, mobile site access and integrations involved. Hosting and support are agreed separately and in writing.
Start here
Let's mapyour projects.
Tell us how your sites, commercial team and management work today. We'll come back with how one system could connect the record from site to final account.
- 01We get back to you to arrange a call.
- 02A focused conversation about how your firm runs today.
- 03If there's a fit, a written scope and quote — no obligation.
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