Industries · Warehousing & storage
We build warehouse systems for 3PL, contract and self-storage operators that connect inbound, locations, client stock, picking, counts, dock bookings and storage billing — so you always know what's where, whose it is and what it's earning.
01Where warehouses leak
Most warehouse problems aren't about space. They're about records that drift from what's on the racks — and the hours, penalties and unbilled pallets that follow.
What happens
Clients email packing lists the night before, or not at all. Containers arrive at the dock, and the team counts cartons against a printout.
What it costs
Short and over deliveries discovered weeks later, disputes with clients about what was received, and a dock team that can't plan its day.
With one system
Clients submit advance shipping notices through a portal or API, arrivals are booked into dock slots, and receiving counts against the expected lines with differences flagged on the spot.
What happens
Putaway depends on the forklift driver's judgement. Locations are written on a whiteboard or not recorded at all.
What it costs
Pickers walk the whole building looking for a SKU, the same client's stock is split across five aisles, and space you're paying for sits half-empty.
With one system
Every location has an address and a capacity. Putaway is suggested by client, product type and pick frequency, and confirmed by scanning the location.
What happens
Stock levels live in a spreadsheet updated after each movement, when someone has time. Clients keep their own records and compare at month end.
What it costs
Arguments over discrepancies, write-offs you absorb to keep the account, and clients who quietly move to a warehouse they trust more.
With one system
Stock moves only through scanned transactions — receive, move, pick, adjust — so on-hand by client, SKU, batch and location is live, and clients see the same figures.
What happens
Orders arrive by email and portal exports, are printed as pick lists, and are packed in whatever order the supervisor chooses.
What it costs
Wrong items shipped, missed courier cut-offs, expiry-sensitive stock picked out of order and service-level penalties on e-commerce accounts.
With one system
Orders flow in from client channels, are released in waves by cut-off time, picked by scan with batch and expiry rules, and packed with labels ready for the carrier.
What happens
Billing means counting pallets on a set day, adding handling fees from memory and building invoices in a spreadsheet.
What it costs
Peak occupancy between counts is never billed, handling and value-added services are missed, and clients query invoices you can't back up.
With one system
Storage is measured daily by pallet, bin, cubic metre or unit, every handling activity is logged against the client's rate card, and invoices are built from those records.
What happens
Unit availability, tenant details, access codes and overdue rent are tracked in a ledger or a basic spreadsheet.
What it costs
Units shown as occupied that are empty, late payers who still have access, and enquiries lost because nobody can quote availability quickly.
With one system
Every unit has a size, status, tenant, rental plan and payment status, with online enquiries, automatic invoices, reminders and access rules tied to the account.
02Warehouse platform preview
Switch between the views a warehouse manager, inventory controller and account manager would use every day. Every screen is designed per operation in discovery.
Illustrative interface with sample data — your system is designed around your building, clients and services.
Illustrative demo · sample dataCan you picture your own warehouse on it?
Build your warehouse system03Solutions
Know what's coming before it arrives
Clients submit advance shipping notices by portal, API or file upload. Arrivals are booked into dock slots and received by scan against the expected lines, with discrepancies and damage recorded with photos.
Know what's coming before it arrives
Clients submit advance shipping notices by portal, API or file upload. Arrivals are booked into dock slots and received by scan against the expected lines, with discrepancies and damage recorded with photos.
Not every warehouse needs every module. We scope the ones your operation actually uses, and add the rest when you need them.
04AI inside the system
AI in your warehouse system works on its own records — ASNs, scans, locations, orders, counts and rate cards. It reads, flags and drafts; your warehouse team decides.
AI never adjusts stock, releases a quarantine or changes an invoice on its own — adjustments, relocations, client notices and billing all wait for an authorised person. It only sees each client's data where the user is allowed to, and it never submits anything to customs or free-zone portals.
Reads the supplier packing list or commercial invoice, extracts SKUs, quantities, batches and expiry dates, matches them to the client's products and drafts the ASN for the inventory controller to confirm.
Compares the receiving scans with the ASN lines, lists shortages, overs and damage with photos and drafts the client notice for approval.
Ranks SKUs by pick frequency against their current locations and suggests relocations that shorten pick paths, as a task list for the warehouse manager to approve.
Lists batches approaching expiry and stock with no movement, by client, so account managers can contact clients before it becomes a write-off.
Breaks the invoice down by storage days, peak occupancy and handling activity from the logs, so the account manager can answer the client with the records behind every line.
05A day with ORCHESTR
An illustrative day — every system is designed around how your team actually works.
06Integrations
Integrations depend on what each provider exposes — we confirm every connection in scoping before committing to it. Names are examples of categories we work with, not partnerships.
07How we build your system
08Why it matters
We don't quote savings we haven't measured. In discovery we baseline how your team works today, so improvements can be tracked against your own numbers.
09Possible use cases
Examples of what we could build — not completed client projects.
Client portals, ASNs, scan-based receiving and putaway, live stock by client and storage billing from daily counts for a multi-client warehouse.
Order import from online stores, wave picking from bin locations, scan-to-pack and courier labels, with exceptions surfaced before the van arrives.
Batch and expiry recording on receipt, FEFO picking, chilled zone capacity and expiry alerts for food and FMCG clients.
Unit availability, online reservations, tenant records, recurring invoices and access status tied to payment, alongside any business storage you offer.
Running today
For Wrap It Movers we built a system that tracks warehouse inventory per client alongside their moving jobs — warehousing as part of a moving and logistics operation.
01 / 01Warehouse & Fleet System
Every move, crew and stored box — on one record.
FAQs
Logistics & automotive
A transport system follows shipments on the road — dispatch, drivers, proof of delivery. A warehouse system manages what happens inside the building: receiving, locations, client stock, picking, counts, docks and storage billing. If you run both, they can share clients, orders and invoicing.
Scanning is what keeps the records accurate, so yes for most operations. That can mean rugged handhelds, ordinary Android phones with a scanning app, or a mix. We help you choose in discovery based on volumes, temperature zones and budget.
Yes. Each client gets a portal with live stock by SKU, batch and location, inbound and order status, discrepancy reports and invoices — and can submit ASNs and orders. They only ever see their own data.
Usually. Orders can come from e-commerce platforms through their APIs, from client ERPs by API or file exchange, or by upload. We confirm each connection in scoping before committing to it.
Storage is measured daily in whatever unit you charge — pallet, bin, cubic metre, square metre or unit — and handling and value-added services are logged as they're done. Invoices are built from those records against each client's rate card, with the detail available if a client asks.
We can track bonded stock separately, hold the related documents and record each step, but customs and free-zone declarations go through the official channels and your clearing agents. The system doesn't connect to customs or free-zone portals.
Not necessarily. Sometimes the right answer is adding what your current WMS lacks — a client portal, billing or a management layer — connected through its API or exports. In discovery we'll tell you honestly whether integrating or replacing makes more sense.
We plan the cut-over with you: products and locations are loaded first, opening stock is counted and scanned in zone by zone, and the old and new records are compared before go-live, so operations don't stop.
It's quoted after a discovery call, based on modules, integrations, number of sites and users, and scanning hardware if needed. Support and hosting are agreed separately, in writing.
Start here
Tell us how goods move through your building today. We'll come back with how one system could connect receiving, locations, orders, clients and billing.
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