Industries · Law firms
No missed hearing.No unbilled hour.
We build practice systems for law firms that connect client intake, conflict checks, matters, hearing and filing deadlines, time recording, billing and documents — designed around how your partners and associates actually work.
- M-2318Harbor Trading v. Supplier · commercial claimHearing TueNext hearing Tue 10:00 · memo due MonHearings
- M-2341Client 0412 · employment disputeReviewStatement of claim drafted · partner reviewPleadings
- M-2350Northgate Holdings · share purchaseCorporateDue diligence · 3 of 5 workstreams doneEngaged
- M-2356Client 0437 · lease terminationConflictsConflict search run · awaiting clearanceConflicts
- M-2297Palm Crest Realty · recovery claimJudgmentJudgment issued · enforcement optionsJudgment
- M-2360Client 0441 · will and estate planningNewIntake form received yesterdayIntake
- Intake & conflict checks
- Matters
- Hearings & deadlines
- Time recording
- Billing & retainers
- Documents & templates
- Client updates
- Partner dashboards
01Where firms leak time and fees
The law is the hard part. The admin shouldn't be.
Most firms run on Outlook, a shared drive, an accounting package and a spreadsheet of hearing dates — held together by a few people who know where everything is.
01Hearing dates and filing deadlines sit in personal calendars
What happens
Court dates arrive by email or from a portal notification, an associate adds them to their own calendar, and the partner's diary is updated if someone remembers.
What it costs
A deadline is noticed late, a hearing is double-booked with another court, or cover can't be arranged because nobody else could see it.
With one system
Every hearing, filing and limitation date is recorded on the matter with a responsible lawyer, reminders and a firm-wide deadline calendar.
02Time is reconstructed at the end of the week
What happens
Lawyers write timesheets from memory on Friday afternoon, phone calls and short emails are never recorded, and fixed-fee matters aren't tracked at all.
What it costs
Billable work disappears, write-offs are decided without data, and nobody knows whether a fixed fee was profitable.
With one system
Time is captured against the matter as work happens — from the calendar, documents and a quick timer — and WIP is visible per matter at any moment.
03Conflict checks depend on someone's memory and an old spreadsheet
What happens
Before taking a new client, a partner asks around or searches a list of past clients and counterparties that hasn't been updated in months.
What it costs
Checks are slow, inconsistent and hard to evidence afterwards, and new instructions wait while people try to remember who acted for whom.
With one system
Intake runs a search across every client, counterparty and related party on file, records the result and who cleared it, before a matter can open.
04Retainers, invoices and disbursements don't match the matter
What happens
Retainer balances are tracked in accounting, court fees and translation costs on receipts, and invoices are built in Word from timesheet exports.
What it costs
Disbursements are never recovered, clients dispute invoices they can't follow, and partners chase payments on matters already closed.
With one system
Retainers, time, fixed fees and disbursements sit on the matter, so draft invoices build themselves for partner review and balances are always current.
05Clients keep calling to ask what's happening
What happens
Status updates go out when a lawyer has time, and every client call interrupts someone who has to dig through emails to answer.
What it costs
Clients feel ignored on long-running disputes, and fee earners lose focused hours to status questions.
With one system
A client portal or scheduled updates show the matter's stage, next hearing and outstanding requests — only what the responsible lawyer has approved.
02Practice platform preview
What your firm's system could look like.
The views a partner, associate, practice manager and finance team would use every day. Each one is designed per firm in discovery — litigation, corporate, or both.
- M-2318Harbor Trading v. Supplier · commercial claimHearing TueNext hearing Tue 10:00 · memo due MonHearings
- M-2341Client 0412 · employment disputeReviewStatement of claim drafted · partner reviewPleadings
- M-2350Northgate Holdings · share purchaseCorporateDue diligence · 3 of 5 workstreams doneEngaged
- M-2356Client 0437 · lease terminationConflictsConflict search run · awaiting clearanceConflicts
- M-2297Palm Crest Realty · recovery claimJudgmentJudgment issued · enforcement optionsJudgment
- M-2360Client 0441 · will and estate planningNewIntake form received yesterdayIntake
Illustrative interface with sample data — your system is designed around your practice areas, fee models and team.
Illustrative demo · sample dataCan you picture your matters on it?
Build your firm's system03Solutions
The parts of a practice system — chosen for your firm.
New instructions opened properly, every time
Client intake & conflict checks
Enquiries from the website, referrals and calls go through one intake flow: client and counterparty details, a conflict search across everything on file, KYC documents and an engagement letter before the matter opens.
- Conflict search across clients and parties
- Clearance recorded with who and when
- KYC document collection
- Engagement letters from templates
New instructions opened properly, every time
Client intake & conflict checks
Enquiries from the website, referrals and calls go through one intake flow: client and counterparty details, a conflict search across everything on file, KYC documents and an engagement letter before the matter opens.
- Conflict search across clients and parties
- Clearance recorded with who and when
- KYC document collection
- Engagement letters from templates
Not every firm needs every module. We scope the ones your operation actually uses, and add the rest when you need them.
04AI inside the system
AI that takes the paperwork, not the judgement.
AI in your practice system works from your own matters, documents, calendars and time entries. It reads, summarises and drafts administrative work — lawyers decide everything that matters.
AI here never gives legal advice, assesses the merits of a case, clears a conflict or decides strategy. Those calls belong to qualified lawyers. Every draft is reviewed before it leaves the firm, nothing is filed or sent automatically, and access to each matter follows the firm's permissions — including ethical walls where you set them.
- 01
Intake summaries
Lawyer decidesSummarise this new enquiry and list the parties.Pulls the client, counterparties and key dates out of the enquiry and attachments, pre-fills the intake form and runs the conflict search — the result goes to a partner to clear or decline.
- 02
Document reading
For lawyer reviewWhat are the key dates and obligations in this lease?Lists term, renewal, notice periods and payment obligations with the clause reference for each, so the associate can check them against the document rather than start from blank.
- 03
Time capture suggestions
Lawyer confirmsWhat did I work on yesterday that isn't recorded?Suggests entries from calendar events, emails filed to matters and documents edited, each with a draft narrative — nothing is posted until the lawyer confirms it.
- 04
Deadline extraction
Lawyer confirmsA court notice just arrived for M-2304.Reads the hearing date and any filing deadline from the notice, proposes calendar entries for the responsible lawyer and supervisor, and flags a clash with another hearing.
- 05
Billing narratives
Partner approvesPrepare the October invoice for M-2318.Groups the month's time and disbursements into a clear narrative by workstream, flags entries with vague descriptions, and leaves the draft for the partner to edit and approve.
- 06
Plain-language reporting
Which partners have the most unbilled WIP older than 60 days?Answers from your own time and billing records with the matters behind each figure, so management can ask without building a report.
05A day with ORCHESTR
A hearing week, two ways.
- 08:00One deadline calendarThis week's hearings and filings are on one firm calendar, by matter and lawyer, with one clash already flagged.
- 09:15Conflict search on intakeThe intake form runs a search across all clients and parties; the possible match goes to a partner with the history attached.
- 11:30Versions on the matterThe current draft and every previous version sit on the matter, with comments and who changed what.
- 14:00Client already informedThe client sees the next hearing date and outstanding requests in the portal, as approved by the responsible lawyer.
- 17:30Time suggested from the dayEach lawyer reviews suggested entries from their calendar and documents and confirms them in a few minutes.
- 19:00WIP on the dashboardWIP, overdue invoices and low retainers are on the managing partner's dashboard, by matter and partner.
An illustrative day — every system is designed around how your team actually works.
06Integrations
Works with the tools your firm already uses.
Integrations depend on what each provider exposes — we confirm every connection in scoping before committing to it. Names are examples of categories we work with, not partnerships.
- Email & calendar
- Microsoft 365 / OutlookGoogle Workspace
- Documents
- SharePoint and OneDriveGoogle DriveExisting document management systems (via API or export)E-signature tools
- Accounting
- Zoho BooksQuickBooksXeroExisting ERP (via API or export)
- Payments
- Card payment gatewaysPayment linksBank transfer reconciliation via export
- Messaging
- WhatsApp Business APIEmailWebsite forms
- Data
- Spreadsheets & exportsExisting practice management systems (via API or export)BI tools
07How we build your system
Built around your firm — not a template.
- 01
Understand your business
We learn how the business actually runs — people, tools, hand-offs and where time is lost — before proposing anything. - 02
Map your workflows
Every workflow is mapped end to end: who does what, when, with which information, and what should happen automatically. - 03
Design your system
Screens, records, permissions and integrations are designed around those workflows, and the scope is agreed in writing. - 04
Build and integrate
We build in stages and connect the tools you keep, so your team sees working software early and gives feedback as we go. - 05
Test and launch
We test with real scenarios, migrate the agreed data, set up roles and access, and onboard the team. - 06
Support and improve
After launch we support the system under an agreed arrangement and extend it as the business changes.
08Why it matters
What changes for the firm.
We don't quote savings we haven't measured. In discovery we baseline how your team works today, so improvements can be tracked against your own numbers.
Deadlines with owners
Hearings and filings are recorded on the matter with a responsible lawyer and supervisor, not in personal diaries.More of the work gets billed
Time is captured as work happens and disbursements are tied to matters, so less disappears before invoicing.Intake you can evidence
Conflict searches, clearances and engagement letters are recorded on every new matter.Invoices clients understand
Narratives, time and disbursements are organised by matter and workstream before a partner approves them.Fewer interruptions for fee earners
Clients see approved updates without calling, and anyone can find a matter's status in seconds.A clear view of the practice
WIP, realisation and utilisation by partner and practice area, always current.
09Possible use cases
How different firms could use it.
Examples of what we could build — not completed client projects.
Hearings, filings and cover
A deadline calendar across several courts, matter stages from claim to enforcement, cover planning when hearings clash and time capture for busy court weeks.
Transactions and fixed fees
Matter workstreams for due diligence and closing, capped and fixed-fee tracking against recorded time, and a data-room-style client portal.
One practice across offices
Dubai and Abu Dhabi offices with shared conflict checks, office-level calendars and a partner dashboard across the whole firm.
Requests, contracts and renewals
A request intake for business teams, contract records with renewal and notice dates, and reporting on legal workload for management.
FAQs
Law firm questions, answered.
Professional services
01Does the system connect to the court portals?
We don't connect directly to court or government systems. The system records hearing dates, filing deadlines and case references, reads court notices you receive to propose calendar entries, and prepares documents for your team to file through the official channels.
02We already use practice management software. Do we have to replace it?
No. Some firms keep their existing system for time and billing and add what's missing — intake and conflicts, a deadline calendar, a client portal or partner reporting. If replacing it is the better route, we'll explain why and plan the migration carefully.
03How is client confidentiality protected?
Access is set per matter and enforced on the server, so people only see the matters they're allowed to. Ethical walls can restrict specific lawyers from specific matters, document access can be logged, and hosting location and retention are agreed with you in scoping.
04Will AI give legal opinions or draft pleadings on its own?
No. AI reads documents, extracts dates, summarises correspondence and drafts administrative text such as time narratives and status updates. Legal analysis, advice and anything sent to a client or court is written or approved by your lawyers.
05Does it work in Arabic and English?
Yes. The interface, templates and client communications can be bilingual, so engagement letters, notices and client updates can be produced in either language from the same matter record.
06Can it handle different fee arrangements?
Yes — hourly, fixed, capped, staged and retainer-based arrangements, including mixed models on one matter. The system tracks recorded time against the agreed fee so partners see early when a matter is running over.
07Can we migrate our existing clients, matters and documents?
Usually, from your current system's exports or API and your shared drives. We map clients, parties, open matters and documents, agree what historic data moves, and run a check before cut-over so the conflict database is complete from day one.
08Is it suitable for a small firm?
Yes. A small firm might start with intake, matters, deadlines and time recording, then add billing and a client portal later. The system grows with the firm rather than starting with everything.
09How is a law firm system priced?
It's quoted after a discovery call, based on the modules, integrations, number of users and offices. Hosting and ongoing support are agreed separately and in writing.
Start here
Let's mapyour firm.
Tell us how matters move through your firm today. We'll show you how one system could connect intake, deadlines, time and billing.
- 01We get back to you to arrange a call.
- 02A focused conversation about how your firm runs today.
- 03If there's a fit, a written scope and quote — no obligation.